Beautiful and spacious athletic facility is in need of a motivated Executive Assistant to provide a variety of administrative support to the Management Office for the CEO and General Manager. This private gym is one of the largest facilities in So. California and is geared for families and all age groups. Office is located in Los Angeles, zip code 90026 and the role is onsite, during business hours.

 

This is a small company of 60+ employees, with more than several hundred loyal clients and growing, so you will be exposed to many exciting aspects of running a business such as office management, marketing, communications, client and vendor relations, as well as some employee relations and HR. Those who would like to participate in a variety of valued administrative onsite duties are encouraged to apply!

 

Responsibilities

• Provides onsite office and administrative support to ensure a smooth and efficient operation of the business

• Schedules internal & external meetings and supports vendor visits; handles meeting prep, takes notes and handles follow-up action as needed

• Prepares and drafts memos, correspondence, spreadsheets and provides other office support

• Keeps office and data organized, online and offline / paper and e-files

• Uses a variety of systems, tools and resources for Administrative, Marketing, Human Resources and Operational support

• Marketing: Updates and maintains website, dashboards and other databases

• Marketing: Gathers content and photos to creates monthly internal and external newsletters

• HR: Assists with onboarding of new hires with employee paperwork and set up

• HR: May assist with gathering and entering employee timekeeping hours, payroll prep and analytics

• HR: Supports department leads with organization, related tasks and company communications

• HR: Maintains confidentiality on behalf of CEO/ owner and multiple department leads

• HR: Supports upper management by gathering weekly department recaps from team Managers

• Oversees office supplies, inventory and goods needed for office, teams and facility

• Ability to maintain operational needs and run local errands, if needed

 

Experience and Skills

• Bachelor’s degree or Associate’s degree preferred, or extended experience in lieu of education

• Minimum 3-4+ years of related office experience, project execution and administrative support

• Proficiency in Google workspace or MS Office (Word, Excel, PowerPoint)

• Must have strong attention to detail with analytical and problem-solving skills

• Ability to prioritize, be a resourceful problem solver, create solutions to meet objectives

• Ability to clarify and ask the right questions - recommend changes where needed

• Demonstrated experience to streamline workload, make efficiencies and set priorities

• Excellent verbal and written communication skills. Capable of listening, determining needs and finds best method(s) to deliver results.

• Demonstrated excellence with planning, time-management and successful execution of multiple projects.

• Preferred experience working with a CEO, or high-level leader, team managers, and or business owner(s)

• Must be able to work full time, during business hours, onsite zip code 90026 required, no remote

 

Nice to have, but will train as needed

• Working knowledge of ADP WorkForce Now helpful, but not required

• Working knowledge of QuickBooks helpful, but not required

• Working knowledge of Canva Graphic Design helpful, but not required

• Working knowledge of Sked Social, helpful to support social media presence but not required

• Working knowledge of MailChimp for newsletter correspondence, but not required

 

Pay Range:  salary of $42,000 - $66,560 annually or up to $32.00 per hour base pay

The offered salary or salary range is based on several factors, including, but not limited to, a combination of overall years of relevant experience, education, applicable office and technical skills, certification,  proven experience, etc.

 

The company offers health care benefits, bonus potential, PTO, paid holidays and company perks. This is a full-time career opportunity with growth / scale-up potential. Chosen candidate will work onsite with the team, managers, General Manager and the CEO (no remote).  Interviews are onsite, in-person and coordinated through Talent Suede.

 

Talent Suede offers career opportunities for established, growing and well-known companies in Los Angeles, New York and several metropolitan cities across the USA. Our team is committed to diversity and equal opportunities in the workplace. We have ongoing practices that prohibit applicant discrimination against any individual due to race, color, religion, age gender, national origin, marital status, disability, sexual orientation or any other characteristic protected by state or federal laws.

 

California & New York Job  Applicants: To ensure ongoing discretion and privacy, Talent Suede follows all points under the California Consumer Privacy Act, 2018 and the New York Privacy Act 2021.

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All candidate information is protected, kept highly confidential and is never sold, distributed or used for any type of solicitation.​