Senior Office Administrator / Executive Assistant

Senior Office Administrator / Executive Assistant needed in Los Angeles for an exclusive and upscale family fitness destination. The ideal candidate will have a “get it done” attitude with a variety of duties and can establish relationships. An organized, self-starter who wants to progress to Office Manager would be ideal. Location is onsite zip code 90021 in a beautiful 40,000 square foot gym, fun activity and fitness destination for families.

 

What You’ll Be Doing

 

  • Provide administrative and business support to ensure a smooth and efficient operation of the business

  • Coordinate internal meetings by scheduling all attendees and taking meeting notes, creates action plans if needed

  • Handle special projects from CEO/ COO partners and or General Manager as needed.

  • Maintain QuickBooks, expense reports, invoice reporting & databases

  • Support upper management by gathering weekly departmental recaps from staff

  • Schedule vendor meetings, track vendor costs and support vendor visits

  • Events – line up, scheduling, travel and coordinates onsite/ offsite

  • Prepares and drafts correspondence, spreadsheets, memos, check lists, etc.

  • Assists in office organization, filing confidential  paperwork & reports

  • Payroll – time sheet reporting and overtime analytics in ADP Workforce

  • Owns onboarding of new hire employees & paperwork

  • Assists with staff relations, issues, research and company communications.

  • Supports department leads by performing tasks related to organization with strong communication and follow through

  • Assists with city and state protocols and covid research & requirements, if needed

  • Social media: update website, dashboards, socials in SkedSocial

  • Marketing & PR: Create monthly internal and external newsletters and PR lines

  • Oversees company uniforms & company logo collateral; place orders, run errands, car wash

  • Inventory management for office supplies and other items and equipment

 

 

Success Skills

 

  • Experience required, minimum 6-7 years (or more) experience of business operations and or supporting an executive and or high-level management

  • Proficient in Google products & MS Office. Experience using QuickBooks or system.

  • Highly preferred; experience using payroll time approval / reporting software

  • Ability to learn in-house software iClass Pro for reports and database maintenance

  • Project management; ability to prioritize short-term and long-term projects through completion

  • Thought-partner; to troubleshoot issues, resolve problems, maintains relations

  • Maintains confidentiality on behalf of multiple directors, departments and projects

 

If this role sounds like a great match, we encourage you to apply! 

To apply  - email: connect@talentsuede.com and type “Senior Office Administrator / Executive Assistant” in the subject line

 

Equal Opportunity Employment

Talent Suede offers career opportunities for well-known apparel brands on the west and east coasts. We are committed to diversity and equal opportunities in the work place. We have ongoing practices that prohibit applicant discrimination against any individual due to race, color, religion, age gender, national origin, marital status, disability, sexual orientation or any other characteristic protected by state or federal laws.

 

Talent Suede & California Career/Job  Applicants

To ensure ongoing discretion and privacy, Talent Suede follows all points under the California Consumer Privacy Act, 2018. Information presented to Talent Suede is never sold, distributed or used for any type of solicitation purposes. Candidate’s resume and application materials are discretely submitted as directed by the candidate, solely for the above-mentioned career opportunity.

logo_alphabkg_25pc.png
  • Instagram - Black Circle
  • LinkedIn - Black Circle