Virtual Executive Assistant

Executive Assistant (Virtual) needed to work remote for an online membership company that sells consumer products and services, based in Los Angeles, CA.

This full-time, direct hire role supports the CEO, COO and the General Manager. The ideal candidate will be a highly organized, self-sufficient project manager and have advanced MS Office skills.

Responsibilities

  • Day-to-day administrative tasks, maintain and gather spreadsheets

  • Respond to e-mails and phone calls from vendors or members

  • Prioritize and escalate member requests with follow up tracking

  • Manage calendars, set up calls and video conferencing, schedule appointments

  • Order office supplies for employees working from home, manage supply budget, assist with new office policies and protocol

  • Track and organize current office expenses and past travel forms, update financial systems

  • Maintain a set of workload priorities for General Manager and /or COO

  • Project management and tracking for Finance, HR, Merchandising, and Marketing, Social Media / Online events, virtual employee events and communications

  • May assist with some employee relations, staff communications, research and discrete HR paperwork

  • Liaise and serve as go-to for department Managers, internal team and employees with questions and general information

Requirements

  • Normally requires a Bachelor's or Associate's degree

  • MS Office proficient in Word, PowerPoint and advanced Excel skills (pivot tables & charts)

  • Must have 4-6 years or more experience in an administrative capacity supporting senior manager(s) or executive support

  • QuickBooks, Concur, or financial system experience preferred, but not required

  • Proven track record with project management, tracking and delegating workload

  • Technically savvy. Must be willing to learn financial system(s) and CRM software

  • High level of service and confidentiality with customers, employees and sensitive information

  • Excellent written & verbal communication and interpersonal skills

  • Ability to work alone, manage time, initiate projects, remain positive and focused

  • Desire to make a difference and create new ways to deliver project completion and activities

  • Desire to grow within team and company to be a virtual Project Manager or Senior Executive Assistant or part of the E-commerce team

This is a direct hire, virtual full-time role with working hours in the PST zone.

Nice to have: someone in the Los Angeles area or in the same time zone, but not required. A helpful, patient and positive demeanor goes a long way. Prior remote executive assistant experience would be advantageous (not required.) Prior experience with project management apps such as Asana or Mondays (not required).

Hours are full time during standard business hours Monday through Friday. Salary compensation, full benefits, paid time off, employee perks and expense reimbursements. Pay is based on experience. Please include all/any of your office-technical skills. Please note, you may be asked to perform online Excel testing and or send spreadsheet work samples.

If this virtual direct hire role sounds like a good match, we want to hear from you!

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This position has been FILLED as of May 28.
FIDM Applicants and Alums, please contact the FIDM Career Center.
Thank you all for your interest.

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